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TELFAIR COMMUNITY ASSOCIATION 2021 Annual Meeting Tuesday, January 18, 2022 Meeting 7:00 PM
An Annual Meeting of the members of the Telfair Community Homeowners Association (TFCA) will be held Tuesday, January 18, 2022 at 6:300pm via Zoom Conference. All members are welcome and encouraged to attend.
The purpose of the meeting is to provide information about your community and to meet the individuals involved with the operations of the Telfair Community Homeowners Association. An agenda will be posted on TownSq as we get closer to the meeting date on January, 18, 2022.
An important part of the meeting will be the Delegate Election results. Members wishing to run for a Voting Delegate position must complete the Willingness to Serve Form included with this letter, and return the Willingness to Serve Form to the HOA via email to firstname.lastname@example.org, hand delivery, via the drop box at the on-site office, or via USPS mail to: Telfair Community Association, 121 Telfair Central Blvd., Sugar Land, TX 77479. All Willingness to Serve Forms must be received by 5:00 PM on December 10, 2021.
The Telfair Community is divided into 23 residential Neighborhoods. Each Neighborhood has two Delegates, a Voting Delegate and an Alternate Delegate. Voting Delegates operate as a recommending body to the TCFA’s Board of Directors (“Board”). Delegates are not involved in the management of the TFCA.
The candidate who receives the most votes from their respective Neighborhood will be the Voting Delegate for the respective Neighborhood and the Candidate who receives the next highest number of votes will serve as the Alternate Delegate for that respective Neighborhood. At future meeting where Delegates are required to vote, if the Voting Delegate cannot attend and is absent, the Alternate Delegate may cast a vote on behalf of the neighborhood.
Delegates, on behalf of their respective Neighborhood residents, vote for Members to serve on the TFCA Board – an election that takes place each year following the annual meeting (January 25, 2022). Overlapping terms exist for the seven TFCA Board Members and individual terms may vary. Delegates are also tasked with voting for or against any amendments to the TFCA By-Laws. Modifications to the Bylaws may be necessary and occur as the community ages and develops, and its needs change.
The Board Election will take place on Tuesday, January 25, 2022. A Board Candidate Willingness to Serve Form is included in this mail out. There are four board positions open. Completed Willingness to serve forms are due by 5:00pm Friday, December 10, 2021.
The Board appreciates your willingness to serve and encourages you to complete the enclosed Willingness to Serve Forms and return it by December 10, 2021 via email to email@example.com, hand delivery, via the drop box at the on-site office, or via USPS mail to: Telfair Community Association, 121 Telfair Central Blvd., Sugar Land, TX 77479. Your name will not be placed on the ballot for election as a Delegate / Board of Director if the Willingness to Serve Form is not received on or before the above deadline date.
Summary of Important Dates: December 10, 2021: Deadline to Receive All Board Candidate Willingness to Serve Forms December 17, 2021: Ballot Mailed to Residents for Delegate Election January 17, 2022: Deadline to Vote Online Closes at 5:00 PM January 17, 2022: Deadline to Receive Ballots- Must be returned by 5:00 PM January 18, 2022: Annual Meeting – Delegate Election Results January 25, 2022: Election of Board of Directors by Delegates (4 open terms only)
Completed Willingness to Serve Forms can be returned to the HOA via email to firstname.lastname@example.org, hand delivery, via the drop box at the on-site office, or via USPS mail to: Telfair Community Association, 121 Telfair Central Blvd., Sugar Land, TX 77479. All Willingness to Serve Forms must be received by 5:00 PM on December 10, 2021.
The Telfair Community Association Board of Directors
The Telfair Community Association has required Waiver of Liability, Disclaimer and Indemnity Agreements to be signed by owners for use of many of the Telfair amenities; Fitness Center, TCH Activity Center, Both Pools, and the Avalon Pavilion (opening soon). This process has been in place since the Telfair amenities started to slowly re-open this year. Please note that this is not the same pool waiver that has been signed in previous years and it cannot be signed online.
Your amenity access fob will not work without this waiver being signed for amenities listed above.
The waiver is attached for your convenience. Please return the completed form to email@example.com, or you can deliver it to 121 Telfair Central Blvd. If you have any questions, please feel free to call the office at 832-678-4505.
The on-site office hours are Monday-Friday 9:00am- 6:00pm.
Telfair News - Quarterly Newsletter (Published July 2021)